Scheduling for Coaches and Consultants

As a coach or consultant, your time is your product. Here's how to optimize CalendarPA for your practice.

Recommended Booking Types

1. Discovery Call (Free, 15-30 min)

• Low barrier for new leads

• Qualify prospects before committing

• Limit: 3-5 per week

2. Coaching Session (Paid, 45-60 min)

• Your core offering

• Enable payments

• Buffer: 15 min before and after

3. Strategy Session (Premium, 90 min)

• Deep-dive consultations

• Higher pricing

• Limit: 1-2 per week

Using Session Bundles

Sell packages to improve cash flow:

• 4-session bundle at 10% discount

• 10-session bundle at 20% discount

Benefits:

• Upfront revenue

• Client commitment

• Simplified billing

Availability Strategy

Batch Your Sessions

• Mornings: Discovery calls (high energy)

• Midday: Break and admin

• Afternoons: Coaching sessions

Protect Prep Time

• Block 15 minutes before each session

• Review client notes and goals

Client Experience Tips

• Add intake questions to gather context

• Include clear cancellation policies

• Send calendar invites with meeting links