Scheduling Focus Time

Protecting time for deep work is essential. Here's how to block focus time that CalendarPA respects.

Why Focus Time Matters

Meetings fragment your day. Research shows it takes 23 minutes to refocus after an interruption. Dedicated focus blocks help you:

• Complete complex tasks

• Think strategically

• Reduce stress

• Improve work quality

How to Block Focus Time

Method 1: Calendar Events

1. Create events on your connected calendar

2. Mark them as "Busy" (not "Free")

3. CalendarPA automatically hides these times

4. Label them clearly: "Focus Time" or "Deep Work"

Method 2: Availability Settings

1. Go to Availability

2. Set specific hours for bookings

3. Leave gaps for focus time

4. Example: Available 9-12, 2-5 (leaving 12-2 for focus)

Method 3: Date Overrides

1. Go to Availability > Date Overrides

2. Block specific days for focus

3. Good for deadline weeks or project sprints

Focus Time Best Practices

Batch similar work:

• Morning: Creative work (writing, planning)

• Afternoon: Meetings and calls

• Or vice versa based on your energy

Protect your peak hours:

• When are you most focused?

• Block those hours from bookings

• Use them for your most important work

Communicate boundaries:

• Add "Focus hours: 9-11am" to your booking page

• Let clients know when you're available

Recommended Focus Blocks

• Minimum: 90 minutes (one focused session)

• Ideal: 2-3 hours (deep work block)

• Frequency: At least 2-3 blocks per week