Setting Up Co-Hosted Events

Follow these steps to create a booking type with multiple hosts.

Creating a Co-Hosted Booking Type

Step 1: Create the Booking Type

1. Go to Booking Types

2. Click New Booking Type

3. Set up basic details (name, duration, etc.)

4. Save the booking type

Step 2: Add Co-Hosts

1. Click the menu (⋮) on your booking type

2. Select Manage Co-hosts

3. Enter co-host email addresses

4. Click Send Invitations

Step 3: Co-Host Accepts

1. Co-hosts receive an email invitation

2. They click the link to accept

3. If new to CalendarPA, they create an account

4. They connect their calendar

Step 4: Verify Setup

1. Return to Manage Co-hosts

2. Confirm status shows "Active"

3. Test the booking page to see combined availability

Managing Co-Hosts

View Co-Host Status

• Pending: Invitation sent, not yet accepted

• Active: Co-host connected and sharing availability

• Disconnected: Calendar access revoked

Remove a Co-Host

1. Go to Manage Co-hosts

2. Click the remove icon next to their name

3. Confirm removal

Tips

• All co-hosts should connect calendars before going live

• Set buffer times to account for transition between meetings

• Communicate about scheduling policies (minimum notice, etc.)