CalendarPA's group events feature is designed for coaches, teachers, fitness instructors, and anyone hosting seminars, workshops, or classes where multiple people attend the same session.
Group events (also called group bookings) allow multiple people to book the same time slot. Instead of one-on-one meetings, you can:
Host fitness classes with 20 participants
Run coaching workshops with 10 attendees
Teach seminars with capacity limits
Offer webinars with registration
Go to Booking Types and create a new booking type
In Booking Type settings, enable Group Event
Configure your group settings:
- Maximum capacity: How many people can attend
- Minimum attendees (optional): recorded on the booking type; sessions are not cancelled automatically
- Attendee visibility: Public (attendees see each other) or Private
Set up pricing (see pricing options below)
Configure your schedule (one-time, recurring, or specific dates)
Set the maximum number of attendees:
Fitness class: 20 spots
Workshop: 15 participants
Webinar: 100 registrants
Once capacity is reached, the time slot is full.
Enable waitlists to:
Capture demand when events are full
Automatically notify people if spots open up
Gauge interest for future sessions
You can record a minimum group size on the booking type. CalendarPA does not cancel a session when fewer people register:
Check registrations before the session starts
If the group is too small, cancel the session from its page in your bookings; cancelling refunds paid registrations
Choose one pricing strategy per booking type:
Same price per person regardless of group size:
$50 per participant
Simple and transparent
Most common option
Each seat is priced by its place in line. Early seats pay the first tier's price, later seats the next tier's. For example:
First 5 spots: $60 each
Next 5 spots: $80 each
Every spot after that: $100 each
Once seats pass your last tier, the last tier's price holds. A seat keeps the price it was sold at, so early registrants are never charged more later.
Rewards people who register early.
Lower prices for early registrations:
Early bird (7+ days before): $75
Regular price: $100
Rewards early commitment and improves cash flow.
Set a registration deadline:
Cut off registration 24 hours before event
Gives you time to prepare materials
Prevents last-minute no-shows
Perfect for ongoing classes:
Weekly yoga classes
Monthly seminars
Quarterly workshops
Set up once, runs automatically on schedule.
Group fitness classes (spin, yoga, HIIT)
Boot camps and challenges
Private group training sessions
Group tutoring sessions
Exam prep workshops
Language classes
Art or music lessons
Group coaching programs
Mastermind sessions
Webinars and training
Q&A sessions
Professional development workshops
Industry seminars and conferences
Certification courses
Speaker events
Set realistic capacity - Don't overbook beyond what you can deliver
Check registrations ahead of time - Sessions are never cancelled automatically, so decide early whether a small group still runs
Enable waitlists - Capture demand and fill cancelled spots
Send reminders - Use workflows for automatic SMS/email reminders
Collect key info - Add custom questions (experience level, goals, dietary needs)
Test your setup - Book a test session before going live
Confirmation emails - Send immediately upon booking
Reminder sequence - 7 days, 24 hours, and 1 hour before
Group updates - Email all attendees with important changes
Post-event follow-up - Thank you message and feedback request
Use Workflows to automate all of these communications.
Group events are available on Pro plans and above. Start with the 14-day free trial to test the feature.
