CalendarPA's built-in workflows handle email, SMS, and in-app notifications. For anything beyond that — logging to spreadsheets, posting to Slack, updating your CRM — connect CalendarPA to Zapier.
| | Built-in Workflows | Zapier |
|---|---|---|
| Best for | Email/SMS reminders, follow-ups | Connecting with other apps |
| Setup | Visual editor in CalendarPA | Zapier.com dashboard |
| Triggers | When booked, before/after event | Booking and contact events |
| Actions | Send email, SMS, notify host | Actions in thousands of apps |
| Timing | Precise delays (e.g., 24h before) | Instant |
The most powerful setup combines both:
Built-in workflow: Send confirmation email + SMS reminder (timing-sensitive)
Zapier: Log booking to Google Sheets + notify Slack channel (integration-focused)
Google Sheets — Log every booking for reporting
Slack — Notify your team channel on new bookings
Mailchimp — Add new contacts to your email list
Todoist/Asana — Create follow-up tasks after meetings
Gmail — Send branded confirmation emails from your own address
For Todoist and HubSpot, CalendarPA has built-in integrations — see Connecting Todoist and Connecting HubSpot CRM. No Zapier needed.
Go to zapier.com and sign in
Click Create a Zap
Search for CalendarPA as your trigger app
Choose a trigger (e.g., New Booking Created)
Authorize CalendarPA access
Choose your action app and configure
For detailed setup steps, see our Connecting CalendarPA to Zapier guide.
CalendarPA Pro plan or higher
A Zapier account (free tier works for simple Zaps)
